Monthly Archives: February 2023

Maram Foundation for relief and development continues to accommodate, and deliver services, and provides basic and crucial assistance to those in need due to the humanitarian emergency resulting from the Syrian crisis. Maram Foundation has an immediate vacancy for a senior position that will Coordinate and Calibrate Projects Cross-Department activities and streamline everyday tasks from proposal to completion. This is a senior position responsible for overall Maram Foundation projects success and performance.

Direct Responsibilities:

• Manage the following department’s Safety and security, Administrative, Human Resources, Procurement, IT, and logistics.
• Manage and develop all foundations policies and procedures.
• Manage proposal development and follow-up.
• Represent Maram Foundation with donors.
• Manage Quality Assurance and Internal Audits.

Responsibilities to Coordinate and Calibrate Cross Department

• Oversee all support functions and support in set annual plans and strategies and set follow-up mechanisms to monitor execution.
• Review all proposal development, planning and budgeting, project execution, reporting, and completion.
• Manage Purchase Requestions flow processes, Purchase Orders flow process and approval process and transparency, Work with logistic management to lineup transportation and deliveries, warehouse receiving, and inventory control are carried out systematically and within risk tolerance.
• Review Project main ledgers Accounts Payable, Accounts Receivable, Cash ledgers (CR/DR) and General Ledgers are balanced, supported by documents, and audit free, along with all bank transfers/ payments, and are in order and within budget and donor guidelines. Project recruit and release for each project the right resources secure fraud-free employees and Labor payments.
• Meet with the department managers or senior officers about optimization, shifting priorities and projects, and discuss inter-department issues.
• Identifying the potential problems and bottlenecks and finding solutions in order to maximize efficiency.
• Identifying opportunities to expand or shift course in order to take advantage of any changes that may occur.
• The risk assessments Safety, Security, integrity, Policy, and procedures.
• Develop Foundation Strategies / SWOT analysis and follow-up plans.
• Any other tasks will be required from the direct line manager.

Degree Requirements

Managing NGO Operations can present a challenge to even the most seasoned business professionals, as they present complex environments that require an unprecedented level of managerial skills. Therefore, you must have a deep understanding of the management challenges presented in this field.

1. An undergraduate degree in a business-related field, such as Finance, Marketing, Engineering, Statistics & Mathematics or management.
2. Master’s degree in business management is plus.
3. Minimum of 10 years practical experience including 2 years NGO experience.
4. Flaunt in Arabic and English languages, Turkish language is definite plus.

Job Requirements Related to the Syrian Conflict

1. Familiar with the Syrian conflict, Syrian NGOs and stakeholders 2. Valid Turkish residency permits and ability to travel in the region. 3. Professional experience in Project Cycle Management (PCM).

Technical Requirements

1. Microsoft office 365 is a must 2. Project Management is a must 3. Social media

Salary: Based on Experience and qualifications.

Maram Foundation is a non-profit organization registered in Turkey. Maram is dedicated to providing assistance to refugees and internally displaced persons (IDPs) since the beginning of the Syrian Crisis in 2011. At present, a highly skilled, committed team of more than 300 people shape the organization’s structure.

MF works to provide assistance to the lives of people affected by armed conflict and other situations of violence. We aim to provide cross-sectoral collaborative and sustainable initiatives that bridge humanitarian assistance and development according to the needs of communities living inside and outside Syria.

Maram Foundation has an immediate vacancy for a WASH & ShelterProgram Coordinator, the Program Coordinator will be responsible for the projects planning, designing, and for the smooth project implementation inside North Syria areas of intervention. She/he will be based in Maram Foundation Gaziantep office.

Main Duties and Responsibilities:

1. Full Knowledge in WASH & Shelter Syria context objectives, activities and related clusters details
2. Develop, review and update grant proposals, by leading in technical program projects planning and design, to secure, manage and follow up funding or expansion of the program and WASH & Shelter portfolios as per identified needs
3. Provide direct technical management and technical guidance to program teams across effected areas in North Syria.
4. Support and guide program teams to ensure that Maram Foundation is implementing high quality programs in accordance with international standards and best practice.
5. Develop, Revise and acclimate Maram Foundation standards for PROGRAM technical strategy for North Syria as required, and utilize for input into strategic documents
6. Advise closely with area teams on project implementation and ensure alignment to global technical standards, as per North Syria specific context.
7. Identify gaps and needs in program projects in sites under Maram Foundation areas of responsibility, with a view to generating ideas for future projects with strong beneficiary impact
8. Support promoting program concepts in relation to local and national authorities in relevant program areas, in consultation with Field Managers.
9. Enforce standardization and sharing of experiences, lessons learned, and good practices across sites under Maram Foundation area of responsibility.
10. Manage quality of program information and information flow to and from field sites, including updates, various reporting tools, and other requests to and from the Clusters
11. Plan, design, compile, Write and review all donor reports, program cluster reports, advocacy and policy notes and other sectoral products for technical quality assurance.
12. Manage all program project activities initiation, completion, quality, control, scope, staff, spending, budget, and on-time delivery in accordance with program global and cluster standard activities.
13. Design, Plan and Conduct contingency planning and activities based and most likely scenarios of population movements.
14. Work closely with other sector program coordinators (Education, Protection, WASH, Projects and Security) to integrate activities between all sectors of Maram Foundation programs department.
15. Represent Maram Foundation in all the program Cluster (IOM, UNHCR) at national level and other sector actors, with strong engagement and relationship building.
16. Support the roll out of GBV Guidelines across targeted clusters in North Syria, with a particular focus on improving the protective environment for women and girls at risk, and GBV survivors, through mitigation and prevention of GBV.
17. Provide technical and strategic input on behalf of Maram Foundation for Cluster tools, products, and guidance notes for program projects, in line with Humanitarian Response Plans.
18. Positioning Maram Foundation in cluster lead and co-lead roles at sub-national level, advise Maram Foundation staff in coordination for program monitoring and response, engagement with cluster partners and counterparts.
19. Stay up to date with donor strategies and practices within North Syria and provide technical support and advisory services to beneficiaries’ community.
20. Coordinate with Programs and HR to allocate adequate staffing in place for program activities, including an appropriate gender balance within the team.
21. Participate in the recruitment and training of program staff, advising on job descriptions aligned to the needs of program projects
22. Coordinate ongoing project spending and budget analysis with Programs Department, HR Department, Logistics, and Finance department ongoing projects
23. Coordinate with HR staff capacity building, training and field services.
24. Perform other duties assign by line manager.

Qualifications:

1. Deep understanding of management challenges presented in the program field and the dynamics of humanitarian issues within the global community.
2. Bachelor’s degree in civil engineering, Architect or an Engineering degree with project management, master’s degree (MBA/MSc) are preferred for this position.
3. More than seven years of relevant experience, including at least One year in program management.
4. Professional experience in Project Cycle Management (PCM).
5. Professional experience with GMS, Proposals development, submissions, follow up, budgeting, financials, revisions and execution.
6. Comprehensive understanding of the Syrian conflict, Syrian NGOs and stakeholders; personal awareness and engagement.

Job Requirements Related to the Syrian Conflict:

1. In depth knowledge of the Syrian conflict, Syrian NGOs and stakeholders
2. Fluent in Arabic and English languages, Turkish language is definite plus.
3. Valid Turkish residency permits and ability to travel in the region.

Technical Requirements:

1. Microsoft office 365 Excel data bases
2. AutoCAD and Engineering relevant software applications
3. Project Management / familiar with Project Management Software
4. Budgeting and Accounting Skills
5. Social media

Maram Foundation for Relief and Development is a non-profit organization continues to accommodate, deliver services, provides basic and crucial assistance to those in need due to the humanitarian emergencies resulting from Syrian crises.

Maram Foundation has an immediate vacancy for Admin & HR Manager to join our team in Gaziantep, Turkey. The successful candidate will give support to the foundation in Turkey and to our team in Syria, with a strong focus on the employee lifecycle (recruitment, alignment, integration, professional development and exit). The HR and Payroll Manager plays a crucial and strategic role in Maram Foundation multi-regional teams, advise on, coordinate and accompany all human resources activities across the Foundation.

The position holder will provide practical, consistent, and hands-on support, direction and advice to the foundation managers and all staff on HR policies, rules, procedures and best practices. The HR and Payroll manager will work closely with program teams to align Maram Foundation HR practices with donors/ partners core values, legislations and requirements to facilitate achievement of the objectives and targets of the foundation.

Key Responsibilities

1. Develop and implement annual, periodic, project based Human resources need plan, and prioritize hiring activities for the whole organization, manage all recruitment screening, induction, salary, benefits, administration, and enforce relevant policies, without compromising compliance.
2. Manage payroll and budget allocation processes, participate in project payroll plan, start up and close out meetings. Manage adequate HR budget for each individual project, and payroll project allocation budget for foundation as a whole (Turkey and Syria)
3. Align HR key objectives and priorities to the donors and local authority strategic objectives, practices and priorities in order to recruit and develop competent and efficient staff.
4. Develop, update and implement long and short-term HR strategies, SWAT analysis and initiatives aligned with the overall foundation strategy.
5. Advising senior management on potential HR risks regarding legal and staff management issues.
6. Participating in discussions about structure and organizational development and change and supporting recruitment of senior positions.
7. Manage talent and staff development is instituted and viable succession plans and career plans are in place.
8. Track skills (capacity) development of Managers, and staff using performance management assessments and self-appraisal, advise senior management on staff training needs, and support the implementation of training.
9. Control and monitor all employment contracts, and consultancy, adequately protect donor, foundation and employee interests.
10. Counsel employees on their terms and conditions of service, problems and grievances. Take lead in arbitrating on disciplinary issues and performance management issues. Manage staff issues (e.g., disciplinary, grievance) in line with the HR policy and in line with the local labor laws (Turkey/Syria to minimize all associated risks).
11. Keep audit-quality, legally compliant records of contracts and personnel transactions such as hires, promotions, leave, grievances, performance reviews, and terminations. Track Audit reports, lead the HR team in developing action points and follow up the implementation of the audit actions points.
12. Provide direction and supervision of the HR staff, manage field HR staff, including preparations of job descriptions, monitoring and providing feedback on performance and providing coaching for performance results.
13. Manage office administration.
14. Participate in designing and delivering staff celebrations, gatherings and recognitions.
15. Perform other duties assigned by senior management related to HR.

Required Qualifications Skills and Competencies Managing NGO Human resources department in Turkey and Syria can present a challenge to even the most professional HR manager, as they present complex environments that require an unprecedented level of managerial skills.

• Therefore, you must have a deep understanding of the management challenges presented in this field.
• Degree in Human Resources Management/ Organizational Behavior/ or related field and a Higher Diploma in Human Resource Management.
• Three to four years proven experience in a HR senior position, including high performance in the full range of human resource management activities (recruitment and selection, performance management, development, talent management, reward, employee relations etc.)
• Substantial knowledge of Human Resource, payroll administrative procedures and systems either through experience gained from human resources working experiences or from a similar NGO.
• Substantial knowledge of Turkey and Syria employment law
• Ability to influence and persuade decisions at senior management level.

Job Requirements Related to the Syrian Conflict

1. Familiar with the Syrian conflict, Syrian NGOs and stakeholders
2. Professional experience in managing people.

Technical Requirements

1. Microsoft office 365 is a must.
2. Project Management is a must.
3. Social media

Maram Foundation is a non-profit organization registered in Turkey. Maram is dedicated to providing assistance to refugees and internally displaced persons (IDPs) since the beginning of the Syrian Crisis in 2011. At present, a highly skilled, committed team of more than 300 people shape the organization’s structure.

MF works to provide assistance to the lives of people affected by armed conflict and other situations of violence. We aim to provide cross-sectoral collaborative and sustainable initiatives that bridge humanitarian assistance and development according to the needs of communities living inside and outside Syria.

The Programs Manager (PM) supports the Chief Executive Officer (CEO) and supervises and coordinates the implementation of the foundation’s projects inside and outside Syria or in any other location. Leading the team of the Program unit and coordinating activities delivery with the logistics and support unit. The PM is directly accountable to the CEO for effectively performing all responsibilities. The PM provides reports on all aspects of the Foundations performance as requested by the CEO.

Position Reports to CEO/Director of Programs

Position Responsible for: WASH, Shelter/NFI, CCCM, Early Recovery, Protection, Education and FSL.

RESPONSIBILITIES

Job Responsibility #1 Program Implementation and Quality Assurance | % 50 |

• Establish detailed implementation plans, including phased budgets, work plans, procurement planning, and indicator tracking.
• Manage programs budget lines, ensure proper and effective use of programs resources, and ensure full compliance with donor requirements.
• Prepare timely programs and donor reports on project activities in compliance with internal Maram requirements and any relevant external donor requirements.
• Lead on projects level progress reviews with relevant Maram departments inclusive of work plan, budget, and MEAL plan reviews.
• Coordinate and collaborate with the relevant technical specialists to ensure the managed programs meet desired outcomes.
• Ensure that the programs team is kept informed of developments in Northwest Syria in the area of emergency response and sectorial development.
• Ensure programs data is of good quality with sufficient data review, protection, storage, and analysis to inform project adaption and programs development.
• Ensure desc review of all projects folder on a timely basis to document all projects files.
• Participate in all cluster coordination meetings and ensure that Maram remains an active member.

Job Responsibility #2 Staff Management and Capacity Building | % 30 |

• Develop the Programs team skills and train the junior staff to adapt Maram programs SoPs.
• Ensure Maram Programs staff receive strong line management, performance appraisal, and coaching and support.
• Accountable for Maram staff work planning and delivery of results.
• Manage the Programs team, including staff in Syria and HQ office.

Job Responsibility #3 Program Development and Sectorial leadership | % 20 |

• Lead the proposals writing process and budget development in close cooperation with Maram support departments.
• Participate in developing the Maram Foundation Cross-Border strategy and provide inputs regarding program objectives during the coming period.
• Provide technical leadership and inputs related to the interventions implemented through Maram in NW Syria, including but not limited to Logical framework, Modality selection, delivery mechanism, and applied tools.
• Financial management of all Maram projects budget lines related to activities, including the monitoring of up-to-date budgets trackers.
• Participate in the planning and coordination of creative, strategic, and meaningful appeals, campaigns, and activities to engage new and existing donors.

QUALIFICATIONS

Education/Training

Required

Minimum Bachelor’s in a study area relevant to civil society such as political science, development studies, humanities, economics, business administration, or related fields; post-graduate degree is preferred.

Experience

Required

• More than 7 years of relevant experience, including at least three years of experience in CSO management.
• Minimum of 3 years of experience as a program manager or coordinator with staff management responsibilities
• Minimum of 3 years of experience working in conflict settings preferably in the context of the Syrian Crisis.
• Professional experience in Project Cycle Management (PCM)
• Familiarity with the Syrian conflict, Syrian CSOs, and stakeholders; personal awareness and engagement.
• Proven experience in the management of large awards from institutional donors, including project design, implementation, and reporting.
• Proven experience working with UN agencies and INGOs as IP or employee.
• Proven experience with integrating gender and protection into other program sectors
• Arabic and English are required, Turkish is an asset.
• Valid Turkish residency permits and ability to travel in the region.

Technical Skills

Required

• Full understanding of GMS, HPC, HNO, and HRP.
• Proposals writing and donor reporting.
• Budget development and management.
• Demonstrated skills in capacity building.
• Team leadership and management.
• Remote management of programs.
• Knowledge of/experience with the Syria Crisis context.
• Strong English and Arabic communication skills and writing competency.
• Solid Microsoft Office 365 user level.