Monthly Archives: December 2022

• Position: Sr. Logistics Officer
• Position Reports to: Quality Assurance and Operations Manager
• Contract Duration: 6 months (Extendable)
• Location: Gaziantep – Türkiye
• Vacancy Ref. No: MF-HR/22-070
• Closing Date: 15/01/2023

Maram Foundation is a non-profit organization registered in Turkey. Maram is dedicated to providing assistance to refugees and internally displaced persons (IDPs) since the beginning of the Syrian Crisis in 2011. At present, a highly skilled, committed team of more than 300 people shape the organization’s structure.

MF works to provide assistance to the lives of people affected by armed conflict and other situations of violence. We aim to provide cross-sectoral collaborative and sustainable initiatives that bridge humanitarian assistance and development according to the needs of communities living inside and outside Syria.

The Senior Procurement and Logistics officer at Maram Foundation for Relief and Development holds one of the most critical positions within the foundation and is responsible for the entire procurement and logistic cycle of quality goods and services in adherence to the donor project requirements, including inventory and asset management in line with the Maram Foundation policy and procedures and applicable country regulations. Duties include planning, scheduling, initiating, monitoring and quality assurance of all procurement and contract activities. Work requires independent and professional judgment and will be performed under the oversight of the Operations and Quality Assurance Manager and final accountability to the CEO.

Main Duties and Responsibilities

1. Sr. Procurement and Logistics officer Manages the day-to-day operations of the procurement and logistics process in accordance with project deliverables, ensuring integrity of all activities and documentation in accordance with donor agreements, country regulations and humanitarian standards.
2. Manages and reviews all documents for the procurement of all supplies, equipment, and services for the authority, and enforces compliance of the Procurement Policy and Procedures Manuals applicable with country regulations and laws.
3. Establishes and enforces bid standards and prepares procurement documents to publicly solicit bids and contracts for the purchase and /or lease of materials and services.
4. Implements and maintains warehouse management and commodity tracking system.
5. Implements and manages contracts in forwarding, transport and warehousing, where necessary.
6. Manages the inventory of local emergency stock, short to long term inventory as applicable to project requirements and permits the efficient movement of humanitarian supplies.
7. Implements and maintains the asset management and commodity tracking system.
8. Conducts management reviews and/or follow-up on audit observations to assist for the continuous improvement of office.
9. Actively represents the Maram Foundation in the Logistics Cluster, relevant Procurement and Logistics Working Groups and Donor Networks.
10. Demonstrates strong leadership and competence, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating and training procurement staff.
11. Demonstrate a service-oriented approach to assisting the program team in understanding requirements and completing tasks.
12. Assists the Senior Management Team in maintaining project Logistics’ files.
13. Assesses existing logistics operations systems and advises on corrective measures to be undertaken.
14. Manages the organisation’s fleet and mobilisation of staff cross-border and/or within Syria, including drive and car pool activity ensuring compliance to applicable transport policies.
15. Sets work objectives, manages and reviews staff and staff assignments.
16. Provides high-level technical/administrative guidance on work requirements and methods.
17. Identifies and maintain database of suppliers that satisfy Maram Foundations contracting and purchasing requirements.
18. Maintains positive vendors relations.
19. Manages the process for the evaluations of proposals, offers and bids in accordance with internal policy and external local country regulations and laws while selecting the best supplier in accordance with solicitation requirements.
20. Assures suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon.
21. Assures all invoices are audited for compliance with contract terms and supervises contract closeout.
22. Record and maintain all procurement processes and documents from origination through completion.
23. Writes and reviews action items going before the Department Manager/CEO on solicitations, contract awards and modifications.
24. Makes recommendations on policies and procedures as needed to ensure the success and compliance of all procurement related activities.
25. Coordinates routinely with other departments to assure effective and timely coordination and team work in procuring goods and services. Provides procurement research, guidance and direction by presenting available procurement options.
26. Incorporates best practices and market research into procurement practices to ensure Maram Foundation obtains the possible price
27. Exhibits a strong sense of urgency to maintain high personal performance while making decisions and allocating resources in a cost-efficient manner.
28. Conduct field visit in the camps and non-camps area, Maram Foundations regional offices all over the country and North Syria to make sure the procurement process is implemented according to Maram Foundation policy and procedures.
29. Assist the project manager in Preparing the Procurement Plan before the project starting date and submit it for the program department for approval.
30. Enforce country regulations and laws.
31. Performs other related duties as assigned by CEO.

Qualifications

1. Minimum Bachelor’s degree in logistics management, economy, accounting, Business Administration or any other related area;
2. At least three years of relevant experience;
3. Previous experience in relief and development preferably in an international organization;
4. Ability to listen and communicate effectively (written and verbal), multi-task and follow-up with colleagues. suppliers, contractors and donors by applying good judgment and pertinent prioritization.
5. Strong local credentials in the targeted area inside Syria;
6. Sound understanding of Project Cycle Management processes;
7. Ability to perform in a fast-paced and ever-changing work environment.
8. Flexibility to adapt to emergency situations and work flexible hours which may include weekends or evening duty.

Job Requirements Related to the Syrian Conflict

• In depth knowledge of the Syrian conflict and its pertinence to logistical activities and challenges;
• In depth knowledge of the workings of local Syrian NGOs and stakeholders
• Fluent in Arabic and English language, Turkish language is definite plus.
• Turkish Nationality or Valid Turkish residency permit and ability to travel in the region.
• Knowledge of Core Humanitarian Standards and Sphere Framework, highly desirable.

Technical Requirements

• Microsoft office 365 Experience with spreadsheets and automated accounting system
• Basic computer skills and word processing
• Good mathematical background.
• Ability to sort, check, count, and verify numbers
• Computer Accounting Skills like QuickBooks is a plus
• Social media is a plus.

https://forms.gle/W3LuM6x8drC9pKBv9