Operation Management Senior Officer – Gaziantep

Position: Operation Management Senior Officer
Position Reports to: CEO
Senior management position
Vacancy Ref. No: MF-HR/20-247
Job Type: Full – time
Location of Work: Gaziantep – Turkey
Preference is given to Syrian-Turkish

Maram Foundation for relief and development continue to accommodate, deliver services, provides basic and crucial assistance to those in need due to the humanitarian emergency resulting from Syrian crises. Maram Foundation has an immediate vacancy for a senior position that will Coordinate and Calibrate Projects Cross-Department activities and streamline everyday tasks from proposal to completion.
This is a senior position responsible for overall Maram Foundation projects success and performance.

Operations Management Responsibilities to Coordinate and Calibrate Cross Department
• The proposal development, planning and budgeting, Project execution, Reporting, and Completion.
• Purchase Requestions flow processes, Purchase Orders flow process and approval process and transparency, Work with logistic management to lineup transportation and deliveries, warehouse receiving and inventory control are carried out systematic and withing risk tolerance.
• Project main ledgers Accounts Payable, Accounts Receivable, Cash ledgers (CR/DR) and General Ledgers are balanced, supported by documents and audit free, along with all bank transfers/ payments and are in order and within budget and donor guidelines.
• Project recruit and release for each project the right resources secure fraud free employees and Labor payments.
• Projects M&E defined budget, staff and resources to complete all analysis, reporting and surveys.
• Project Reporting COE Management summary, Complete budget evaluation, Periodic and on demand reports, Donors reports,
• Meet with the department mangers or senior officers about optimization, shifting priorities and projects
• Identifying the potential problems and bottleneck and find solutions in order to maximize efficiency
• Identifying opportunities to expand or shift course in order to take advantage of any changes that may occur.
• The risk assessments Safety, Security, integrity, Policy and procedures

Degree Requirements

Managing NGO Operations can present a challenge to even the most seasoned business professionals, as they present complex environments that require an unprecedented level of managerial skills.
Therefore, you must have a deep understanding of the management challenges presented in this field.
1. An undergraduate degree in a business-related field, such as Finance, Marketing, Engineering, Statistics & Mathematics or management.
2. Master’s degree in business management.
3. Minimum of 10 years practical experience including 2 years NGO experience.
4. Flaunt in Arabic and English languages, Turkish language is definite plus.

Job Requirements Related to the Syrian Conflict

1. Familiar with the Syrian conflict, Syrian NGOs and stakeholders
2. Valid Turkish residency permits and ability to travel in the region.
3. Professional experience in Project Cycle Management (PCM).

Technical Requirements

1. Microsoft office 365 is a must
2. Project Management is a must
3. Social media

Salary: Based on Experience and qualifications

Kindly fill this form:

https://forms.gle/4Bw9CsWG1QCv8XMC8

Finance Manager – Gaziantep

Position: Finance Manager
Position Reports to: CEO
Vacancy Ref. No: MF-HR/20-246
Job Type: Full – time
Location of Work: Gaziantep – Turkey
Preference is given to Syrian-Turkish

Financial management at Maram Foundation for relief and development is one of many critical functions. The Finance managers must understand what Maram Foundation mission and what they do in order to help all departments make the best use of the allocated project funds. In addition to financial management, the finance manager must provide leadership, clear strategic direction, high quality programs finance management, shared values in an encouraging organizational culture, and Builds effective relationships between Maram Foundation and donors. The Finance Manger is responsible for the accuracy of the daily finance activities, enforce all statutory requirements, improves processes, procedures and support all internal and external audits.

Main Duties and Responsibilities
1. Develop a financing strategy and associated policies for Maram foundation accounting department.
2. Complete an accurate and justified project budget using the transaction-based budgeting technique.
3. Structure budgets in different donor formats to accompany funding proposals
4. Create phased budgets for program implementation.
5. Design and prepare a budget monitoring report to compare a project budget with actual performance.
6. Calculate variance and grant utilization percentages to assess project progress compared to plan
7. Create a project budget forecast report based on latest activity plans and information.
8. Comply with donors’ reporting requirements and develop standard reporting formats to aid in the consolidation of grant budgets and expenditures
9. Maintains the general ledger and all related project accounts with proper documentation and records of all company transactions; reviews entries to the general and subsidiary ledgers to assure accuracy and compliance with the foundation’s and established accounting principles; controls all changes to chart of accounts;
10. Responsible for project, monthly or yearly closing of the general ledger including preparation of journal entries;
11. maintaining computerized accounting system, backup control, assisting other accounting staff with questions and generating reports and statements;
12. Preparation of projects, year-end and comparative financial reports.
13. Keep up with developments, practice trends and announcements in the accounting profession; monitors accounting systems and recommends new or revised policies and procedures;
14. Training and management of accountant and staff;
15. Prepares monthly bank reconciliation for all accounts; verifies accuracy of bank statements and resolve questions or problems; maintains integrity of cash balances and cash flow systems;
16. Responsible for review and preparation of payroll records and processing of payroll cash and checks payments and reports by outside payroll service;
17. Maintains fixed asset records and control; determines depreciation terms/rates to apply to capitalized items; prepares property tax returns for review by CEO
18. Coordination of all audit and preparation of schedules and documents for auditors;
19. Facilitate any external or internal audit.
20. Maintain other accounts and performs other accounting duties as required or as requested by the CEO.
21. Apply alternative approaches to structuring overhead accounts and allocation methods.
22. Enforce country regulations and laws.
23. Performs other related duties as assigned by CEO.

Qualifications

1. At least ten years of relevant experience in accounting management including at least three years of experience in an NGO;
2. Bachelor degree is required in Accounting, Finance, Business Administration, or any related field, CPA, CMA would be an advantage;
3. Familiarity with accounting and spreadsheet applications is also required;
4. Familiarity with the Syrian conflict, Syrian NGOs and stakeholders; personal awareness and engagement;
5. Understanding of multi and bilateral donor policies and procedures;
6. Strong organizational and problem-solving skills;
7. Strong interpersonal, management and leadership skills;
8. Flaunt in Arabic and English languages, Turkish language is definite plus.

Job Requirements Related to the Syrian Conflict

1. In depth knowledge of the Syrian conflict, Syrian NGOs and stakeholders
2. Valid Turkish residency permits and ability to travel in the region.

Technical Requirements

1. Microsoft office 365 Excel data bases
2. Project Management
3. Computer Accounting Skills and software skills
4. Social media

Kindly fill this form:

https://forms.gle/bVfh5opfWNUFhwW79