Procurement & Logistics Support Officer

Vacancy Ref.No:MF-HR/20-190

Function and Organizational Relationships

 The Procurement and Logistics Support Officer (PLSO) is responsible for supporting the Procurement Officer and Logistics Officer in all duties. The PLSO reports directly to the HOP. The PLSO is responsible for supporting the organization and implementation of logistics activities, as well as for purchasing of inventory, supplies and capital goods as needed, including negotiating price, delivery and credit terms. Evaluates vendors and determines most cost-effective inventory and reorder levels. The PLSO reports directly to the HOP and is accountable for effectively performing all responsibilities.

Main Duties and Responsibilities

1. Participate in field-level planning formulation in the area of logistics. Participate in program planning and advising on logistics considerations;
2. Provide technical and operational support to the Head of Programs and Program Coordinators and their teams, as well as advise on application of logistics management best practices, systems and procedures. Take initiative in management improvement for the logistic functions;
3. Assess existing logistics operations systems and advise on corrective measures to be undertaken;
4. Ensure the implementation, monitoring and evaluation of new initiatives and procedures related to logistics;
5. Design, implement and manage contracts in forwarding, transport and warehousing, where necessary;
6. Responsible for efficient purchasing of inventory, supplies and capital equipment for the Foundation.  Receives purchase requisitions and verifies for accuracy and authorization(s).  Sources new vendors when necessary;
7. Prepares and issues purchase orders; determines and negotiates prices, delivery and credit terms; buys according to established company policies and procedures; maintains accurate purchasing records;
8. Responsible for evaluating, assessing and selecting vendors based on capabilities, performance and consistent quality assurance.  Maintains rapport and good working relationships with vendors; keeps accurate vendor records;
9. Evaluates inventory reorder levels and quantity price breaks to determine most economical purchasing of inventory and supplies in relationship to Foundation’s cost of capital.  Prepares monthly reports and reviews forecast of purchasing commitments with Deputy CEO;  
10. Expedites purchase orders as necessary and ensures delivery of purchased items for uninterrupted project/program implementation flow;
11. Performs other purchasing or inventory control duties as necessary or as requested;
12. Performs other related duties as assigned.

 Qualifications

• Minimum Bachelor’s degree in logistics management, economy, accounting, Business Administration or any other related area;
• At least three years of relevant experience;
• Previous experience in relief and development preferably in an international organization;
• Ability to work independently and identify innovative and promising social initiatives;
• Strong local credentials in the given area inside Syria;
• Sound understanding of Project Cycle Management;
• Arabic and English are required, Turkish is an asset;
• Readiness to relocate to assigned location(s).