Position: Sr. Procurement and Logistics Officer
Position Reports to: Admin Manager
Location: Turkey –Gaziantep
Duration: Duration:6 months (subject to extension based on performance)
Preference is given to (Dual citizenship)Syrian-Turkish
Vacancy Ref.No: MF-HR/20-217
The Maram Foundation for Relief and Development (Maram) is a non-profit organization, founded by American-Syrian activists to alleviate the suffering of people in need since its inception to date the foundation had delivered lifesaving aid and developmental projects to hundreds of thousands of Syrian IDPs and refugees along with host committees. For more information please visit our website (http://maramfoundation.org/).
The Sr. Procurement and Logistics officer at Maram Foundation for Relief and Development holds one of the most critical position within the foundation and responsible for overall procurement of quality goods and services for competitive prices in a timely fashion within project budgets, and the inventory management following Maram Foundations policies, procedures and applicable local, country regulations. Duties include planning, scheduling, initiating, monitoring and quality assurance of all procurement and contract activities. Work requires independent and professional judgment and is performed under the general direction of the CEO.
Main Duties and Responsibilities
1. Sr. Procurement and Logistics officer Manages the day-to-day operations of the procurement process.
2. Demonstrates strong leadership and competence, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating and training procurement staff.
3. Sets work objectives, manages and reviews staff and staff assignments.
4. Provides high-level technical/administrative guidance on work requirements and methods.
5. Manages and reviews all documents for the procurement of all supplies, equipment, and services for the authority, and enforces compliance of the Procurement Policy and Procedures Manuals applicable with country regulations and laws.
6. Establishes and enforce bid standards and prepares procurement documents to publicly solicit bids and contracts for the purchase and /or lease of materials and services.
7. Identifies and maintain database of suppliers that satisfy Maram Foundations contracting and purchasing requirements.
8. Maintains positive vendors relations.
9. Manages the process for the evaluations of proposals, offers and bids in accordance with internal policy and external local country regulations and laws while selecting the best supplier in accordance with solicitation requirements.
10. Assures suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon.
11. Assures all invoices are audited for compliance with contract terms and supervises contract closeout.
12. Record and maintain all procurement processes and documents from origination through completion.
13. Writes and reviews action items going before the Department Manager/CEO on solicitations, contract awards and modifications.
14. Makes recommendations on policies and procedures as needed to ensure the success and compliance of all procurement related activities.
15. Coordinates routinely with other departments to assure effective and timely coordination and team work in procuring goods and services. Provides procurement research, guidance and direction by presenting available procurement options.
16. Incorporates best practices and market research into procurement practices to ensure Maram Foundation obtains the possible price
17. Exhibits a strong sense of urgency to maintain high personal performance while making decisions and allocating resources in a cost-efficient manner.
18. Conduct field visit in the camps and non-camps area, Maram Foundations regional offices all over the country and North Syria to make sure the procurement process is implemented according to Maram Foundation policy and procedures.
19. Assist the project manager in Preparing the Procurement Plan before the project starting date and submit it for the program department for approval.
20. Enforce country regulations and laws.
21. Performs other related duties as assigned by CEO.
Qualifications
1. Minimum Bachelor’s degree in logistics management, economy, accounting, Business Administration or any other related area;
2. At least three years of relevant experience;
3. Previous experience in relief and development preferably in an international organization;
4. Ability to listen, communicate (written and verbal), and follow-up effectively with all staffing levels and Ability to multi-task, prioritize and work efficiently
5. clients/customer relations.
6. Strong local credentials in the given area inside Syria;
7. Sound understanding of Project Cycle Management;
8. Ability to perform at high levels in a fast-paced ever-changing work environment.
9. Ability to demonstrate good common sense and sound judgment.
10. Flexibility to adapt to emergency situations and work flexible work hours; including work in weekends or evening.
Job Requirements Related to the Syrian Conflict
1. In depth knowledge of the Syrian conflict, Syrian NGOs and stakeholders
2. Flaunt in Arabic and English languages, Turkish language is definite plus.
3. Valid Turkish residency permits and ability to travel in the region.
Technical Requirements
1. Microsoft office 365 Experience with spreadsheets and automated accounting system
2. Basic computer skills and word processing
3. Good mathematical background.
4. Ability to sort, check, count, and verify numbers
5. Computer Accounting Skills like QuickBooks is a plus
6. Social media is a plus.
Maram Foundation is committed to an equal opportunity employer; therefore, we encourage applications from marginalized populations.
All applicants and employees at Maram Foundation will enjoy equality of opportunities and fair treatment without regard to Race, Color, ethnicity, age, sex, religion, pregnancy, gender identity, gender expression, sexual orientation, disability, or marital status.
Kindly fill this form:
